We are a growing and largely volunteer organization that relies on an energetic group of professionals and citizens to run our programs. We share a common interest in gardening and the careful stewardship of our environment. We also appreciate the camaraderie and fun of occasional pot-luck dinners during our meetings and at other times. We enjoy working together.
If you are interested in our employment or volunteer openings, please e-mail a cover letter and résumé describing your background and qualifications to: email@example.com.
Office Coordinator: Part-time Position (Paid)
This person will manage the basic operations and day-to-day needs of running our office and programs. Essential to this work is the administration of our sophisticated CRM database for managing donations, program registrations, communications, and much other data. Additional responsibilities include producing our monthly E-Letter, as well as organizing programs and outreach. As the sole paid staff person, the job requires assuming a high level of responsibility while also doing routine administrative work. We seek someone who enjoys working with the technology behind an efficient organization— a great database and the ability to use electronic media— in addition to being good at working with people, especially our membership.
- Maintain our Salesforce NPSP database, including processing all donations and program registrations. Ensure the integrity of all data, whether entered by hand or linked through other software applications. Pull reports for internal purposes, as well as for all electronic and postal mailings.
- Manage the integration of the database with other software applications for credit card processing, E-letter communications, and related needs.
- Produce our regular monthly E-Letter and program notices. Content will be developed with the support of the board and other volunteers.
- Be responsible for membership recruitment and retention. Create and send membership renewal notices (electronic and written) and help cultivate new members. Acknowledge all gifts and memberships promptly.
- Organize logistics for programs, with a particular emphasis on managing program registrations, preparing for events, and working with many volunteers to ensure that our programs are well organized and successful. Recruit and serve as a liaison for volunteers.
- Assist the board in thinking about program development, building on experience with our plant sale, workshops, lectures, and outreach.
- Manage all basic office operations. Answer public inquiries, purchase supplies, organize program materials and files.
- Make bank deposits, track online transactions, and coordinate with our bookkeeper to ensure accurate financial records.
Qualifications ~ The successful candidate will be:
- Extremely well organized, good at managing his or her time, and able to work independently.
- Enjoy working with databases, computers, and technology— someone who pays attention to detail while also thinking about structure.
- Proficient in standard computer applications such as MS Word and Excel, somewhat experienced with more complex databases, and comfortable with technology in general. (We will provide training for Salesforce NPSP).
- Responsible, reliable, and especially attentive to handling financial transactions.
- A good writer, able to generate engaging letters and short articles or notices.
- A person with a passion for plants, ecology, gardens, and the power of each of us to make a difference.
- Bachelor’s degree strongly preferred.
Position Details, Salary, and Benefits
- Position is part-time, averaging approximately 20 hours per week, at our new office in Waltham, MA.
- Schedule to be determined; has some flexibility.
- Annual Salary of $17,000 – 21,000, based on skills and experience.
- Paid vacation and holidays.
We need people to help staff various events. This requires only a few hours of time offered for one event, or you may help at more events if you choose. If you have a passion for the mission of Grow Native Massachusetts, are someone who enjoys working in public with our membership and program participants, we would appreciate your help. Specific roles include: staffing our membership table at our Evenings with Experts; helping with the plant sale, admissions, or silent auction at our Festival Floralia; and outreach at other community events as needed.