We are a largely volunteer organization that relies on an energetic group of professionals and citizens to run our programs. If you are interested in our employment or volunteer openings, please e-mail us as specified.
Managing Director: New Position
This is a new position created as our Founder transitions from seven years of primary operational responsibility. The Managing Director will now assume responsibility for all day-to-day administration and operations, working closely with our President and the full Board of Directors to manage our growing programs. This position requires an ability to wear many hats and to work independently on a full-time or ¾ time basis. Final details will be negotiated and depend upon candidate qualifications.
Operational and Administrative Responsibilities:
- Assume responsibility for overall operational and administrative functions, working with appropriate Board members as needed. These include completing legal filings, insurance renewals, utility and other service contracts, lease negotiations, and all other basic functions related to running a nonprofit organization.
- Hire contract staff as needed, especially IT consultants and others whose special expertise is required to ensure successful operations.
- Oversee the use of our CRM database as a critical tool for managing programs, communications, and constituent relations— working closely with our Program Coordinator.
- Work closely with the President, Board Finance Chair, and bookkeeper to manage financial transactions and keep expenditures within the Board-approved annual budget. Oversee bank deposits and financial transactions, ensuring the accuracy of all record keeping.
- Working closely with the Board Fundraising Committee, take a lead role in increasing the funds raised from individuals. Set and meet targets for a growing donor base and annual giving totals. Help develop fundraising strategy, write appeal letters, and ensure that all donor acknowledgements are timely and appropriate.
- Build relationships with our members and donors that connect them to our mission and programs, while also cultivating their engagement and ongoing support.
- Expand fundraising directed to landscape professionals and related businesses, building stronger connections with this community.
- Work with the Board on foundation fundraising. Write periodic grant proposals and grant reports.
Program Management Responsibilities:
- Assume leadership responsibility for the smooth running of all programs, including Evenings with Experts, the annual Native Plant Sale, Workshops, our Demonstration Garden, and a variety of other programs. This requires attention to logistical detail, while working effectively with many other constituents, from board members to volunteers. Each program varies in time requirements and specific needs, but all require a great deal of organization, and an ability to coordinate the work of others.
- Develop the volunteer base that supports our programs. Build relationships with members and recruit volunteers, ensure a good quality volunteer experience, and create a climate where volunteer work is recognized and appreciated throughout the year.
- Work with the relevant Board committees on the design and execution of all programs. Develop and manage each program budget within the established parameters of the annual organizational budget.
- Supervise a very small staff (currently one person, our Program Coordinator) who provides support to all programs, manages our CRM database, produces our electronic communications, handles database integration for program registration and credit card processing, and performs many other tasks.
The small size of our organization necessitates a Managing Director who is extremely well organized and able to work without constant supervision, while also taking direction from our President and actively engaged Board. The most essential skills include:
- self-motivation and an ability to work independently;
- an ability to work effectively on multiple projects simultaneously;
- attention to detail in managing operations and programs;
- good written and oral communications skills;
- an ability to fundraise and commitment to meeting budget goals; and
- strong computer literacy, including proficiency with MS Word and Excel.
The successful candidate will have a real belief in our mission and understanding of the importance of native plants to ecosystems, but detailed expertise about plants or botany is not necessary. Substantial experience in the nonprofit sector is strongly preferred. Bachelor’s degree required; master’s degree in a relevant field is a plus.
Salary: Commensurate with experience.
To Apply: Please e-mail a résumé and cover letter to Claudia Thompson, President: firstname.lastname@example.org
This position requires working in our office approximately 4 hours per week to manage all financial record keeping and perform related administrative tasks.
- Manage electronic financial records using QuickBooks. Track all revenues and expenses using appropriate general ledger and budget categories.
- Pay bills as required and keep organized files of all accounts and transactions.
- Reconcile bank statements and deposits to our accounts, including credit card transactions from our merchant account, checks and cash.
- Reconcile bi-weekly payroll and all associated payments to state and federal tax accounts. Oversee Massachusetts SUI rate assessments and payments.
- Generate monthly financial reports including a balance sheet and R&E statements.
- Issue annual IRS-1099 filings.
- Manage insurance renewal and other periodic administrative details and payments.
- Track all state and federal filings to ensure that they are filed on time.
- Resolve vendor, bank, or payroll issues as needed. Negotiate purchases, and generally ensure that every organizational dollar is carefully spent.
Proficiency with Quick Books, MS Excel, and general accounting practices required. Superior attention to detail, an ability to work independently, and high standards of professionalism, are all essential. Reports directly to the President and Treasurer.
Salary: Commensurate with experience.
To Apply: Please e-mail Claudia Thompson, President: email@example.com
We need people to help staff various events. This requires only a few hours of time for one event, or you may help at more events if you choose. If you have a passion for the mission of Grow Native Massachusetts and are someone who enjoys working in public with our membership and program participants, we would appreciate your help. Specific roles include: staffing our membership table at our Evenings with Experts; helping to staff our annual Native Plant Sale; and doing outreach and education at other community events about the importance of native plants. If interested, please e-mail firstname.lastname@example.org.